Poster Presenter Guidelines

Presentation Format

The posters are organized in thematic groups, and will be displayed for one day. During the poster sessions, the presenters are required to stand by their posters and answer questions from delegates.

  • Poster Session 1: Wednesday, May 24, 2017
  • Poster Session 2: Thursday, May 25, 2017
  • Poster Session 3: Friday, May 26, 2017

Poster mounting and presentation time

Your paper poster should be mounted and displayed at the following times:

Poster Session 1

  • Poster should be mounted           14:00 – 17:00
  • Posters will be displayed               17:30 – 19:00
  • Poster must be removed              19:00 – 19:30

Poster Session 2 and 3

  • Poster should be mounted           09:00 – 10:00
  • Posters will be displayed              10:00 – 17:30
  • Poster must be removed              17:30 – 18:00

The Congress will supply the board, with a sign noting your poster number. Mounting material will be provided by Congress staff at the Poster Help Desk in the Poster Exhibition.

When removing your poster, please make sure to also remove all poster-mounting material from the board. The Congress staff will remove all posters not taken down on time. The Congress organizers will not take any responsibility for posters or other material left in the Poster Exhibition area.

Poster measurements

The maximum size of your poster should be 80 cm (width) x 120 cm (height), portrait style. Your poster number will be displayed at the top of your poster board.

Text layout

Give a short and comprehensive review of the basic items of your study. Divide your text into clearly delineated paragraphs and sections such as Introduction or Aim, Materials and Methods, Result and Conclusions. Remember that it is easier to read a paragraph of six lines or less. Your poster text should be enlarged so that it can be read at a distance of about one meter.

Illustration layout

Drawings, diagrams and pictures are helpful and often necessary to illustrate results and conclusions. Make sure that your illustrations are easy to understand. Do not overload charts or drawings with information.

ILTS Ethical Statement

The ILTS is an international society of transplant professionals and we support the international standards of informed, uncoerced, consent of organ donors and prohibitions on trafficking of organ donors for profit.

Patient Consent for publication of individual patient data

For all posters that include potentially identifiable personal details of patients (gender, age, illness, location) or images written informed consent for the publication of these must be obtained from the patient (or their parent or legal guardian). Please confirm in writing on the posters that the relevant consents have been collected.

Conflict of interest

A disclosure of conflict of interest* must be included on the poster. It should be placed either on the top or the bottom of the poster and state:

In relation to this presentation, I declare the following, real or perceived conflicts of interest: (description of the conflict of interest)

OR

In relation to this presentation, I declare that there are no conflicts of interest.

* A conflict of interest is any situation in which a speaker or immediate family members have interests, which may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organizational interests and gifts.

Trade names

Please note that the same rules apply for posters as for abstracts with regards to trade (brand) names and company names. Any place on the abstract and poster should not include the brand names (the trade name used for commercial purposes). Non-proprietary (generic, chemical) names of drugs should be used. Company names can be used in the authors’ affiliation and as a source to a material mentioned in the body of the poster, such as “Imiquimod (3M, Milwaukee, USA) was used to stimulate dendritic cells.”

As company logos are legally the same as the name of the company, they can be used in any place where the company name can be written.

Poster printing service

Please note that there is no printing service at the Prague Congress Center.

Please find below an alternative solution in Prague to facilitate the printing and carrying your posters:

Copy General Londýnská 57, 120 00, Prague 2 (I.P.Pavlova metro station)

Your poster in the Poster Resource Center

To give your poster more impact and visibility, ILTS offers you to include the PDF in the Congress online resource platform where they will be available as of May 24, 2017. All you need to do is upload the PDF file of your poster. All poster presenters will receive upload details by email.

Registration

All presenting authors must register and pay the registration fee. If you are not registered yet, please click here to register for the Congress.

If you should have any questions, please contact the Abstract Team at ilts2017abstracts@kit-group.org